Welcome to ReceiptGuard. These Terms of Service govern your use of our AI-powered receipt fraud detection platform. By accessing or using ReceiptGuard, you agree to be bound by these terms.

1. Service Description

ReceiptGuard is a B2B SaaS platform that provides AI-powered receipt analysis and fraud detection services for accounting professionals and businesses. Our services include:

Automated receipt processing and analysis
AI-powered fraud detection and risk assessment
Integration with accounting platforms including QuickBooks
Client management and receipt sharing capabilities
External API access for third-party integrations

2. Account Registration and Organization Access

To use ReceiptGuard, you must create an account and be associated with an organization. You agree to:

Provide accurate, current, and complete information during registration
Maintain the security of your account credentials
Accept responsibility for all activities under your account
Notify us immediately of any unauthorized access or security breaches
Ensure that only authorized users within your organization access the platform

3. Subscription Plans and Payment

ReceiptGuard offers multiple subscription tiers with varying features and receipt processing limits. By subscribing to our service:

You agree to pay all fees associated with your selected plan
Subscriptions automatically renew unless cancelled before the renewal date
Payment processing is handled securely through Stripe
Prices are subject to change with 30 days notice to existing subscribers
No refunds are provided for partial months or unused receipt processing credits
Receipt processing limits reset at the beginning of each billing cycle

4. Data Processing and AI Analysis

When you upload receipts to ReceiptGuard, our platform processes these documents using AI-powered analysis. You acknowledge that:

Receipt data is processed using third-party OCR services (Veryfi and Taggun)
AI analysis provides fraud risk assessments but does not constitute financial or legal advice
You remain responsible for verifying all receipt information and fraud determinations
Our fraud detection system identifies potential risks but may produce false positives or negatives
All data processing complies with applicable data protection regulations including GDPR

5. Third-Party Integrations

ReceiptGuard integrates with external accounting platforms and services. When using these integrations:

You must comply with the terms of service of all integrated platforms
You are responsible for maintaining valid credentials and API access
We are not liable for issues arising from third-party platform changes or downtime
Integration settings and OAuth tokens are securely stored but you control authorization
Slack and QuickBooks integrations are provided as-is

6. API Access and External Integrations

Organizations with API access must:

Keep API keys secure and confidential
Comply with rate limits and usage restrictions
Not attempt to reverse engineer or misuse our API
Accept responsibility for all requests made using their API keys
Report any suspected security vulnerabilities responsibly

7. Data Ownership and Privacy

You retain all ownership rights to the receipt data you upload. We commit to:

Process your data only as necessary to provide our services
Implement appropriate security measures to protect your data
Not sell, rent, or share your data with third parties for marketing purposes
Maintain strict organization-level data isolation
Comply with GDPR and other applicable data protection regulations
Provide data export capabilities upon request

For detailed information about how we collect, use, and protect your data, please review our Privacy Policy.

8. Acceptable Use

You agree not to:

Use the service for any illegal purposes or to violate any laws
Upload malicious files, viruses, or harmful code
Attempt to gain unauthorized access to other organizations' data
Circumvent rate limits, usage restrictions, or security measures
Scrape, harvest, or collect data from the platform without permission
Resell or redistribute our services without authorization
Upload copyrighted material without proper rights or authorization

9. Service Availability and Limitations

While we strive for high availability, we do not guarantee uninterrupted service. We reserve the right to:

Perform scheduled maintenance with reasonable notice
Temporarily suspend service for emergency maintenance
Modify or discontinue features with 30 days notice
Impose usage limits based on your subscription tier

10. Limitation of Liability

To the maximum extent permitted by law:

ReceiptGuard is provided "as is" without warranties of any kind
We are not liable for any indirect, incidental, or consequential damages
Our total liability is limited to the amount paid in the 12 months preceding any claim
We are not responsible for errors in AI fraud detection or OCR processing
You are solely responsible for business decisions made based on our analysis

11. Termination

Either party may terminate this agreement:

You may cancel your subscription at any time from your account settings
We may suspend or terminate accounts that violate these terms
Upon termination, you will lose access to all data within 30 days
We recommend exporting all data before cancelling your subscription
Outstanding fees remain due after termination

12. Changes to Terms

We may modify these Terms of Service from time to time. When we make material changes:

We will notify you via email at least 30 days before changes take effect
Continued use of the service after changes constitutes acceptance
If you disagree with changes, you may terminate your subscription

13. Governing Law

These terms are governed by the laws of the Netherlands. Any disputes shall be resolved in the courts of Amsterdam, Netherlands.

14. Contact Information

If you have questions about these Terms of Service, please contact us at:

Untapped
John Franklinstraat 87-2
1056 TB Amsterdam
The Netherlands

Email: support@receiptguard.io